Board of Director Meeting Minutes

Meeting was called to order at 9:30 am.

Phi’s Report (Br. Chris Kamzalow)

• New BOD was introduced
• Br. Chris Kamzalow, Phi
• Br. Sean Sweeney, Tau
• Br. Brian McHail, Sigma
• Br. Chris Kamzalow’s name will be added to the BOD checking account.
• A brief update on the sprinkler system was given.  
• Construction will resume and be completed during Christmas break.
• Br. Kamzalow outlined goals for his term as Phi.
• Installation of the sprinkler system.
• Increase the Endowment Fund.
• Repair the electric and plumbing throughout the house.

Alpha Phi’s Report (Br. Scott Lyon)

• There are 24 active brothers.
• 20 of the 24 active brothers live in the house.
• The remaining 4 brothers do not live in the house because of lease agreements.
• There currently are 6 new pledges.
• Jordan Acri
• Patrick Ciarrochi
• Anthony Ligouri
• John Murdock
• Zach St. John
• Kevin Yoder
• There are 4 new brothers.
• James Barry
• Ryan Day
• James Gleason
• Chris Layaou
• The cost of the house bill is $2,400 for a single room and $2,100 for a double room.
• The current account balances are:
• Checking: $24,221.37
• Savings: $4,385.95
• Out in unpaid bills: $23,750
• There is $32,050 out in unpaid house bills.
• The house GPA for last semester was 2.81.  The all male average at PSU was 3.05.
• The house ranked 39^th out of 47 fraternities.

Tau’s Report (Br. Sean Sweeney)

• The beginning balance was $20,780.12
• The Taproot cost was $1,550.
• The sprinkler system cost was $10,375.19.
• The ending balance is $8,854.93.

Alumni Fund Report (Br. Nick Spinelli)

• The current Alumni account balance is $2,599.58.
• Unfortunately Br. Robert Schrecengost passed away recently.
• Br. Tom Buch would like to rebuild the back patio at the house.
• Br. Jim Pierce wants to help raise funds for the Endowment Fund.
• Schedule of day’s events:
• A light lunch will be served immediately following the BOD meeting.
• Dinner will be served at 5:30 pm.
• A band will be performing later in the evening.
• Cost for the weekend’s events:
• $40 per person
• $60 per couple

House Advisor Report-State of the Chapter (Br. Chris Myers)

• There currently is a marketing plan for membership in the works.
• The house GPA for the previous semester was 2.81.
• The active Brothers are keeping busy with University involvement and community service, among other things.  This intense involvement may be cut back to focus more on academics.
• Each active Brother averaged 4 hours of community service above the mandatory time mandated by the IFC.
• The active Brothers raised $6,600 for THON, which averages out to $220 per Brother.
• We need to keep up with house maintenance because it is an aging facility.
• There is a new IFC Social Policy in effect.
• Each party must have a typed list and sign-in sheet.
• Both the list and sign-in sheet must be turned in to the Office of Fraternity Life.
• All persons over the age of 21 must wear a wrist band.
• Only 1 beer per person can be distributed at the bar.
• Along with “alternative beverages”, snacks must be made available.
• Beer can not be served within 1 hour of the completion of the party.
• There must be a “Risk Management Team” present at each party.
• The “Team” consists of 8 sober Brothers 
• This is difficult for the active Brothers because there are so few active Brothers.  This is not a problem for Houses with larger Brotherhoods.
• Please be mindful of this new policy when at the House.
• As a Brotherhood, we need to keep up on House maintenance.

Grand National Report (Br. Siefert and Br. Hower)

• Field and Stream article has resulted in extremely positive feedback from all over the country.
• There is interest in establishing other chapters throughout the United States, including Virginia Tech and South Dakota State University
• Br. Yorke and Br. Hower did an excellent job on the Taproot.
• There were technical issues with the server and the Taproot will be sent out at a later date.
• There currently are 75 Brothers that the Grand National does not have contact information for.
• A composite review should be done to establish a comprehensive list.
• A future fundraiser featuring the House shield is in the works.
• Status of the shingles
• Br. Hower is taking care of the shingles
• There were 50 Brothers who did not have shingles.
• All but 6 of them have paid.
• The House receives 2 invoices for the shingles with each pledge class.  
• Each invoice will bill the House for $25.

State of the University Address (Dr. Chuck)

• Sadly, Br. Ed Kojanceck Sr. passed away recently.
• Dr. Wiant’s wife is currently in the hospital.
• The Field and Stream article will be framed and hung in the new SFR building in the student lounge.
• The SFR centennial is next year (2007)
• April 27-29.
• Alumni are encouraged to contribute to send active Brothers to the Centennial celebration.
• There is an open invitation for any ΤΦΔ alumni to attend and stop by the House.
• ΤΦΔ alumni are leaders in the field of forestry and wildlife.
• We need to increase membership to the House.
• Use the momentum of the Field and Stream article.
• Visit some of the branch campuses such as Mont Alto, DuBois, and even Penn College
• The strengths and weaknesses of Fraternities at PSU were highlighted.
• A member of ВΘΠ donated $3.5 million to the PSU Chapter.
• Numerous serious citations have been handed out to PSU Fraternities.

Special Committee Reports

            Endowment Fund Update (Br. McColly)

·        Currently there is $130,000 in the Endowment Fund.

·        $15,000 was used to pay for the sprinklers.

·        $580 has been raised recently.

·        We need to raise more money.

o       We need to personally contact ΤΦΔ alumni.

o       We need an up to date mailing list.

Golf Tournament Update (Br. Heggenstaller)

·        No report.

Gun Raffle (Br. Sweeney and Br. Cable)

·        $2,100 was raised in 2005 for the Endowment Fund.

o       We want/need to raise more money.

·        The raffle this year will be in conjunction with Gander Mountain

·        Tickets will be available in the coming weeks.

Taproot Update (Br. Yorke)

·        There were technical problems with the software and server used to lay out the Taproot.

·        New software will be used.

·         There will be a reunion at the House the Friday of the SFR Centennial.

Old Business

            Sprinkler System Update (Br. Eric Horvat)

·        Currently, the waterlines are finished.

·        The design is near completion and will be submitted to receive the necessary permits.

·        Construction will begin in mid November and the final inspection will be in mid January.

·        The mattresses in the attic need to be disposed of b/c they are a fire hazard.

·        Some rooms may need to be redone to come up to fire code.

New Business

• None

SGBH

• Website (Br. Graves)
• He has received a lot of positive feedback concerning the Field and Stream article.
• Br. Sweeney made a motion for adjournment.

Meeting was adjourned at 10:30 am.

 Alpha Phi: 19 actives in the house with one alumni and 3 boarders. House GPA was 3.08. Tau: Paid off the mortgage with money from the Endowment Fund. Special Committees: 

The Taproot- Was well received by alumni. Br. Brunermer offered to pay for the upcoming edition printing costs. 

Golf Tournament: Scheduled for July 9th. Costs $55. 

Old Business: Br. Horvat has an estimate for $60,000 from DC Goodman Contractors for the spinkler system. Goodman is a reputable company and Br. Horvat suggested we go with them. Motion made and seconded to use endowment fund money to pay for the system. Motion passed. We will also be getting estimates to redo the two bathrooms and rewire the house. Estimates to be discussed after golf tourney (July 9th). 

Four positions up for election on the BOD. Brs. McElrath and Kamzalow wished to remain on the board. Brs. Sean Sweeney and Greg Horvat elected for the other two open positions.

Phi's Report: Br. Stelter. Congrats to Br. Yorke and his committee for an outstanding job on the alumni done newsletter aka: The Taproot. 

Alpha Phi's Report: Br. Smith. Currently 19 brothers in the house along with 1 pledge and 4 boarders. Pleased to announce that the brotherhood had a GPA of 3.05 last semester. 

Tau's Report: Br. Kamzalow. Announced that the house has redone the mortgage and it will be paid off in 4 years. Prepare for another burning!!! 

New Business: This was the bulk of our meeting. PA law dictates that we must have a sprinkler system in place by Sept of 2008. Br. Eric Horvat, who is actually employed in this line of work, estimates our cost at $65 to $85 thousand dollars. The brotherhood decided we must get the ball rolling on this as it will only get more expensive. Br. Horvat will get 2-3 bids around and we will vote at Spring BOD. It is our hope to begin construction late '05 or early '06. We may have to use monies from the Endowment Fund for this project.

 Br. Frank Judd reported that the fund recently received a large settlement from the estate of Br. Hartley. The house also received additional funds from the estate of Br. Bauwin. The brotherhood was reminded to remember the house in their wills and financial plans.